Phone: 910-592-6451
Fax: 910-592-8466
414 Warsaw Road, Clinton, NC 28328
www.sampsonexpocenter.com
FACILITY RATE SCHEDULE
(Events booked 1 JULY 2025 through June 30, 2027)
EFFECTIVE DATE: 1 JULY 2025 - 30 JUNE 2027
Thank you for considering the Sampson County Exposition Center for your upcoming event. Owned and operated by the County of Sampson, the facility serves as a venue for a wide variety of both public and private events. Known as "The Center of Activity," the facility offers multiple meeting spaces for banquets, seminars, graduations, trade shows, weddings and a host of other activities. The facility also serves as a venue for cultural events and activities that enhance the quality of life for its citizens as well as in attracting visitors to Sampson County.
Refundable Security Deposits
$250 (Non-Food Functions) - $500 (Banquets-Family Reunions)
$750 (Weddings - Quinceañeras or other events with catering, dance, band, DJ, or Bar Services)
Refundable Security Deposits are required to reserve a date with the Sampson County Exposition Center. Date(s) can not be confirmed without the receipt of applicable deposit. Security Deposits are refundable provided facility guidelines are met. Refundable security deposits are not a part of the rental fee and are not applied towards the final costs associated with facility rental or service fees.
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Sampson County Exposition Center Standard Fee Schedule
(** See Reverse for Notes)
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Room
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Sun -Thurs. (3) (6)
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Fri.-Sat. (3) (6)
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Entire Facility (1)
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$ 1,600.00 (1)
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$ 2,400.00 (1)
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Prestage Hall
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$ 1,100.00
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$ 1,7000.00
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Prestage Hall A
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$ 800.00
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$ 950.00
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Prestage Hall B
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$ 800.00
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$ 950.00
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Heritage Hall (2)
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$ 750.00 (2)
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$ 900.00 (2)
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Heritage Hall A (2)
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$ 450.00 (2)
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$ 600.00 (2)
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Heritage Hall B (2)
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$ 450.00 (2)
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$ 600.00 (2)
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Load-In Day Prestage Hall
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$ 600.00 (Monday - Friday Only)
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NA (On Saturdays)
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Load-In Day Heritage Hall
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$ 400.00 (Monday Friday Only)
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NA (On Saturdays)
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Expo Room w AV Package
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$ 175.00
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$ 200.00
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Board Room
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$ 125.00
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$ 150.00
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Small Kitchen with Caterer/Self Catering (4)
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$ 125.00/250.00 (4)
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$ 125.00/250.00(4)
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Large Kitchen with Caterer/Self-Catering (4)
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$ 150.00/$250.00 (4)
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$ 175.00/$350.00 (4)
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Event Manager Fee: $24.00/ Hour (Hours 1 thru 8) $28.00/Hour (Hours>8)
Event Managers are required for all events beginning or ending after 5:00 p.m. Monday-Friday and for events held on Saturdays, Sundays and Holidays and are subject to a four-hour (4) minimum per scheduled event.
Holiday Rate: $27.50/hour (Hours 1-8); 30.00/hour (Hours >8). This includes: New Year's Eve, New Year's Day, MLK Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Eve or Christmas Day.
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Security Personnel Fee: 30.00/Hour per Officer
Security Personnel are required for all events that have a dance, band, DJ, or events that allow alcoholic beverages to be served. Security Personnel are subject to a four (4) hour minimum per scheduled event. The staff of the Exposition Center shall make all Security Personnel arrangements. The Exposition Center reserves the right to require Security Personnel for any event where it is deemed to be in the best interest of public safety. The number of Security Personnel required for all events will be at the discretion of the Executive Director of the Sampson County Exposition Center.
Holiday Rate: $35.00/Hour per Officer: This includes the following: New Year's Eve, New Year's Day, MLK Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Eve or Christmas Day.
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Production Equipment/Production Services/Bands/DJ's: Call for Pricing and Availability
Often clients need assistance in booking bands and DJ's, or their events requires specialized production services or production equipment including sound, lighting, staging, audio-visual or electrical. The Sampson County Exposition Center can assist clients in meeting these needs to insure a successful event. Contact Exposition Center Staff for additional details. (Eight week minimum notice)
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Facility LED Marquee Advertising: (One week prior to event included in rental fee.)
Additional Advertising Fee: $25.00/week or $80.00 for 4 weeks
Marquee displays multiple messages that run concurrently daily 16 Hours per day. (Marquee advertising available only for events leasing space in the Exposition Center.)
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| Realizing the important role that Sampson County Non-Profit organizations perform in the community the Sampson County Exposition Center offers a Non-Profit Facility Rental Rate Schedule. This rate schedule is applicable to 501-C(3) Non-Profit organizations that are located within Sampson County. To receive these rates a copy of the organization's 501-C(3) tax status must be submitted at the time the contract is issued. |
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Sampson County Exposition Center Non-Profit (501c3) Fee Schedule
(** See Reverse for Notes)
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Room
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Sun -Thurs.
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Fri.-Sat.
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Entire Facility (1)
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$ 1,200.00 (1)
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$ 2,100.00 (1)
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Prestage Hall
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$ 900.00
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$ 1,500.00
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Prestage Hall A
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$ 625.00
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$ 850.00
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Prestage Hall B
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$ 625.00
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$ 850.00
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Heritage Hall (2)
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$ 550.00 (2)
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$ 800.00 (2)
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Heritage Hall A (2)
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$ 400.00 (2)
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$ 550.00 (2)
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Heritage Hall B (2)
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$ 400.00 (2)
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$ 550.00 (2)
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Load-In Day Prestage Hall
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$ 500.00 (Monday-Friday Only)
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NA (On Saturdays)
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Load-In Day Heritage Hall
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$ 350.00 (Monday-Friday Only)
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NA (On Saturdays)
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Expo Room w AV Package
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$ 150.00
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$ 175.00
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Board Room
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$ 125.00
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$ 125.00
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Small Kitchen with Caterer/Self Catering (4)
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$ 125.00/250.00 (4)
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$ 125.00/250.00(4)
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Large Kitchen with Caterer/Self-Catering (4)
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$ 150.00/$250.00 (4)
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$ 175.00/$350.00 (4)
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Services and Equipment Rental Fees (Plus applicable NC Sales Tax)
Basic Sound Package included in Rental Fee of Prestage & Heritage Hall: Two Corded Microphones & CD Player
Additional Corded Microphone(s) $20.00 Each/Day
Handheld Cordless Microphones $25.00 Each/Day
Straight Microphone Stands $20.00 Each/Day
200 Amp Stage Distro/Electrical Service $75.00 Each/Day (Required PH events with Band or DJ)
Heritage Hall LED Video Projector Package $150.00/Day (Computer/VCR/DVD presentations)
Prestage Hall Video Projector Package $200.00/Day (Computer/VCR/DVD presentations)
100 Amp Electrical Floor Services (PH Only) $75.00/Day/Cart
Dry Board Easel with Markers $25.00/Day
Easel(s) $15.00 Each/Day
Flipchart and Pad $25.00/Day (Includes Writing Pad)
Portable Dance Floor (15' by 15') $275.00/Day
Portable Dance Floor (18' by 18') $375.00/Day
Choral Risers (4 Sections) $200.00/Day or $50.00/Section
Piano (Studio Piano/Console) $100.00/Day (Plus Tuning-Call for Pricing)
Grand Piano (Yamaha C7) $200.00/Day (Plus Tuning-Call for Pricing)
Fork Lift Services (Operator Included) $50.00/Hour (Two-week advance notice required)
Table Linen Services Call for Pricing and Availability
In-House Catering Services Call for Pricing and Availability
Elevated Seating Platforms Call for Pricing and Availability
All Rates for daily rentals. Events must conclude for guests by 12:00* am.
*Failure to comply will result in automatic loss of security deposit.
** Full payment for facility rental and other associated fees are due 14 business days prior to the event date.
Includes: Prestage Hall, Heritage Hall, Expo Room, Large Kitchen and Small Kitchen.
Dance/Band Functions in Heritage Hall require a Portable Dance Floor. (See Additional Services Rate Schedule for pricing.)
Sales Event Include: Tool Sales, Retail Sales, Wholesale Sales, Jewelry Sales, etc. (Business outside Sampson County add 50% to applicable Standard Room Rental Fees.
Kitchen may not be available without room rental of event space.
No rental fee applicable for Clinton-Sampson Chamber of Commerce members, however, CSCOC members are subject to all standard usage policies and procedures.
Clinton City Schools, Sampson County Schools, Tar Heel Challenge and Continuing Education Programs offered by the Sampson County Cooperative Extension Service receive a discount of 25% off of the Standard Rate Schedule. Discount applies only to room rental fees; all other services provided shall be at the prevailing rates as listed.
Cash Bar Prices*
Beer & Wine
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Bud Light
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$4.00
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Michelob Ultra
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$4.00
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Miller Lite
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$4.00
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Corona
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$5.25
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Heineken
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$5.25
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Modelo
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$5.25
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White Zinfandel
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$6.50/Glass
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Chardonnay
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$6.50/Glass
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Cabernet
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$6.50/Glass
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Prosecco
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$7.00/Glass
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| Veuve Du Vernay (Brut) Champagne
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$7.00/Glass
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Mixed Drink Beverages - $6.50
Aristocrat Vodka, Seagram's Gin, Canadian Club, Jim Beam, Inver House Scotch & Poncho Villa Tequila
Mixed Drink Beverages - $7.00
Absolut Vodka, Bacardi Rum, Bombay Sapphire Gin, Captain Morgan's Spiced Rum, Fireball Hpnotiq, Jack Daniels, Jose Cuervo Tequila, Malibu Coconut Rum, Myers Dark Rum, Peach Schnapps, Crown Royal-Dewars White Label Scotch-Makers Mark, Tito's Handmade Vodka
Top Shelf
$7.50 - Grey Goose Vodka-Woodford Reserve Bourbon
$9.00 - Hennessy VS - $10.00 - Patron Silver Tequila - $20.00 - Clase Azul Tequila
Signature & Speciality Drinks
$7.00 - Malibu Bay Breeze, House Margarita, Old Fashioned, Pink Monster, Seabreeze
$8.00 - Blue Breeze, Blue Bubbles, Sex on the Beach, Premium Margarita
$8.50 - Blue Motorcycle, Long Island Iced Tea
$9.00 - Pain Killer
Prices include: Disposable Glassware for Mixed Drinks and Wine, Mixers, Stirrers and Cocktail Napkins
Don't see your favorite? Custom ordered beer and wine available upon request: Pricing upon request
*See reverse for additional details.
Minimum "Cash Bar" Service Fees
1. For all a minimum fee for bar set-up and staffing is applicable
Events with 1-150 Guests (Includes: Bar Set-up & (1) bartender-(1) wait staff-(1) ID staff member)
Hours Bar is Open Rate
Events for 4 hours $275.00
Events 5-6 hours $375.00
Events with 151-400 Guests (Includes: Bar Set-up & (2) bartenders-(1) wait staff-(1) ID staff member)
Hours Bar is Open Rate
Events for 4 hours $325.00
Events 5-6 hours $400.00
Additional Bars or Bartender(s) are available at the rate of $25.00/hour/staff member. (30 day advance notice required)
2. For "Cash Bar" Services the following methods of payment are accepted: Cash, Visa and MasterCard.
3. For "Cash Bar" Services that are provided gratuity "tip" jars will be placed at each bar station.
4. All bar prices include applicable NC Sales Tax. (Current NC Sales Tax is 7%)
5. Bar Services are limited to a six (6) hour time schedule. (Example: 9 am to 3 pm or 5 pm to 11 pm)
6. All Bar Sales will conclude at 12:00 am with last call being at 11:45 pm for all events.
7. Security Personnel is required at all events that choose to have alcohol served or provided at an event. The cost of Security Personnel is the responsibility of the client as stated in the Sampson County Exposition Center Facility Lease Agreement.
8. Pursuant to NC Laws, no person under the age of 21 shall be served alcoholic beverages.
9. Pursuant to NC Laws, proper identification must be presented. Acceptable forms include: (A) current driver's license from North Carolina or other states; (B) U.S. Millitary Identification; (C) North Carolina Identification Card; (D) Official passport issued by any nation.
10. Prices subject to change without notice.
Non-Profit Organization Corkage Fee Pricing
Proposed Effective Dates: 1 July 2025- 30 June 2027
Non-Profit Organization Corkage Fee: Non-Profit organizations may apply for a Special One-Time Permit from the NC ABC Commission that will allow the organization to serve or sell beer, unfortified wine, fortified wine or spirituous liquor, or to allow brown-bagging at a single fund-raising event of that organization held at the Sampson County Agri-Exposition Center, at their own discretion and at their own risk subject to the "Corkage Fee" pricing structure listed below.
Corkage Fees based upon the number of attendees as follows:
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1-200 persons
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$250.00
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201-300 persons
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$350.00
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301-400 persons
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$400.00
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401-500 persons
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$450.00
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500 + persons
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$600.00
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Attendees/attendance is determined by the number of chairs provided or by the number of quests allowed in during a specific event. (Example: Dinner seating for 175 guests would equal a corkage fee of $250.00)
Sampson County 501-c3 Non-Profit organizations have the option to apply for a One-Time Special Occasions Permit from the NCABC Commission, or, they may choose to use the Bar Services offered by the Sampson County Exposition Center.
Open Bar Prices*
Beer & Wine
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Bud Light
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$4.00
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Michelob Ultra
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$4.00
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Miller Lite
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$4.00
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Corona
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$5.00
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Heineken
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$5.00
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Modelo
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$5.00
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White Zinfandel
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$6.00/Glass
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Chardonnay
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$6.00/Glass
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Cabernet
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$6.00/Glass
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Prosecco
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$6.00/Glass
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| Veuve Du Vernay (Brut) Champagne |
$6.00/Glass |
Mixed Drink Beverages - $6.50
Aristocrat Vodka, Seagram's Gin, Canadian Club, Jim Beam, Inver House Scotch & Poncho Villa Tequila
Mixed Drink Beverages - $7.00
Absolut Vodka, Bacardi Rum, Bombay Sapphire Gin, Captain Morgan's Spiced Rum, Fireball Hpnotiq, Jack Daniels, Jose Cuervo Tequila, Malibu Coconut Rum, Myers Dark Rum, Peach Schnapps, Crown Royal-Dewars White Label Scotch-Makers Mark, Tito's Handmade Vodka
Top Shelf
$7.50 - Grey Goose Vodka-Woodford Reserve Bourbon
$9.00 - Hennessy VS - $10.00 - Patron Silver Tequila - $20.00 - Clase Azul Tequila
Signature & Speciality Drinks
$7.00 - Malibu Bay Breeze, House Margarita, Old Fashioned, Pink Monster, Seabreeze
$8.00 - Blue Breeze, Blue Bubbles, Sex on the Beach, Premium Margarita
$8.50 - Blue Motorcycle, Long Island Iced Tea
$9.00 Pain Killer
Prices include: Disposable Glassware for Mixed Drinks and Wine, Mixers, Stirrers and Cocktail Napkins
Don't see your favorite? Custom ordered beer and wine available upon request: Pricing upon request
*Note: See reverse for additional details.
Open Bar Service Fees & Options
Open Bar services are subject to the requirements listed below.
1. For all "Open Bar" Services, a minimum fee for bar set-up and staffing is applicable.
Events with 1-200 Guests (Includes: Bar Set-up & (1) bartender-(1) wait staff-(1) ID staff member)
Hours Bar is Open Rate
Events for 4 hours $150.00
Events 5-6 hours $200.00
Events with 201-400 Guests (Includes: Bar Set-up & (2) bartenders-(1) wait staff-(1) ID staff member)
Hours Bar is Open Rate
Events for 4 hours $300.00
Events 5-6 hours $375.00
Additional Bars or Bartender(s) are available at the rate of $25.00/hour/staff member. (30 day advance notice required)
2. For "Open Bar" Services client may choose from three (3) options:
- Open Bar-Dollar Limit (Minimum: $1,000.00 plus 18% gratuity totaling $1,180.00) (Provides client with a Beginning Balance of $1,000.00 on Pre-paid card and includes 18% tip of$180.00) (Additional amounts for Open Bar Purchases may be made in increments of $100.00 plus 18%. Each drink poured is charged against the client's account at the per drink prices stated above. Once the pre-paid amount is reached, bar services will end, or if the client chooses, will turn into a Cash Bar.)
- Open Bar No Limit: Client pays the total bar bill at the conclusion of the event. Charges are based on actual consumption or "by the drink." Clients pays the total cost of all liquor, beer, wine and soft drinks served, plus 18% gratuity. Final charges are calculated following the event and are be based upon actual consumption. Pre-approval is required, and deposit is required. Minimum is $1,000 plus 18% gratuity.
- Open Bar Drink Tickets: Pre-pay for a chosen number of drink tickets to distribute among your guests. Drink tickets can be redeemed at bar for beverages: 1 ticket = 1 drink. "Drink Tickets" may be redeemed for beer, wine, liquor, or soft drink. Tickets available as follows: (a) Minimum purchase of 150 tickets; (b) Price: $8.00 for "Drink Tickets" plus 18% gratuity.
3. All bar prices include applicable NC Sales Tax. (Current NC Sales Tax is 7%)
4. Total Sales for all Open Bar Services are subject to a gratuity of 18%. In many cases, guests and attendees wish to tip their favorite bar staff for a job well done. Unless otherwise notified in advance, Bar Staff will place "tip" jars at bar stations.
5. Bar Services are limited to a six (6) hour time schedule. (Example: 9 am to 3 pm or 5:45 pm to 11:45 pm)
6. All Bar Sales will conclude at 12:00 am with last call being at 11:45 pm.
7. Security Personnel is required at all events that choose to have alcohol served or provided at an event. The cost of Security Personnel is the responsibility of the client as stated in the Sampson County Exposition Center Facility Lease Agreement.
8. Pursuant to NC Laws, no person under the age of 21 shall be served alcoholic beverages.
9. Pursuant to NC Laws, proper identification must be presented. Acceptable forms include: (A) license from North Carolina or other states; (B) U.S. Military Identification; (C) North Carolina Identification Card; (D) Official passport issued by any nation.
10. Prices subject to change without notice.
Sampson County Agri-Exposition Center
Proposed Open Bar Price Sheet Effective: 1 July 2025;30 June 2027
FINES, FEES, AND REPLACEMENT POLICY
Purpose
The timely return and care of borrowed materials make it possible for all patrons to enjoy the same services. SCPL charges overdue fines for materials returned after the due date, excluding days the library is closed. Additionally, fees are charged to pass along to the individual borrower those costs associated with his/her failing to return, damaging or losing materials checked out on his/her card.
Overdue Fines
The fine schedule for the most commonly borrowed types of materials is listed below. Overdue fines are charged for each day after the due date an item remains unreturned. It is possible to accrue multiple fines for the same item if it is renewed past the due date each time. In the event there are remarkable extenuating circumstances (such as hospitalization or a death in the family), a patron may request that the library waive fines once per patron account every 10 years.
Current Schedule of Overdue Fines:
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Fine Amounts by Item Type
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Daily Fine
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Maximum Overdue Fine
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Audiobooks (CD or Cassette)
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$1.00
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$10.00
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Adult & YA Books
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$.20
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$10.00
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Children’s books (J, E, PB)
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$.20
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$5.00
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Magazines
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$.20
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$5.00
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DVDs and Kits
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$1.00
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$10.00
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AV Equipment
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$2.00
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$20.00
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Inter-Library Loan
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$1.00
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$20.00
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Current Schedule of Fees for Library Services:
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Fee Type
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Amount
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Comment
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Lost Library Card
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$3.00
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Inter-Library Loan
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$3.00
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See ILL Policy
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Photocopies -
B&W Color
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$.20/page
$.50/page
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Double-sided copies $.40
If available
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Computer Printing -
B&W Color
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$.20/page
$.50/page
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If available
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Scanning
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$.05/page
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If available
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Visitor Computer Pass
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$1.00/hour
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Billing Postage and Handling
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$1.00
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Processing Fees
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$5.00
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Faxing
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$1.00/page
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If available
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Damaged & Lost Items
If materials are lost or damaged, the individual borrower is charged the appropriate costs to replace the items in order for circulation to continue. SCPL accepts equivalent paperbacks, hardbacks, etc... as replacements for lost or damaged materials in lieu of payment if the item is new or appears to be new with no signs of wear or use. The patron will still be charged the $5 processing fee.
Damaged Items: If an item is returned with part(s) damaged or missing, the following fines will be charged:
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Damaged Item
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Amount
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Audiobook Cases (CD & Tape Format) - 2-Pack
4-Pack
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$5.00
$8.00
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Magazine Envelopes
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$1.00
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DVD Cases
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$2.00
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Barcodes
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$.50
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Call Labels
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$.50
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Lost Items: The borrower is responsible for the cost of the lost/damaged item and a $5.00 processing fee which covers barcodes, call labels, MARC records, other processing materials and staff time involved in the item’s replacement. Damaged items become the property of the patron after payment is made. Overdue fines will not be collected in addition to replacement costs for damaged or lost items. The replacement cost is usually the retail cost at the time of purchase. The replacement cost of Inter-Library Loan materials is determined by the lending library.
Patrons are encouraged to search for lost items before making payment. If an item is found by a patron after payment has been made it becomes the property of the patron. No refunds will be issued.
Any items overdue for 60 days will be changed to lost status. The patron will be sent a bill through the mail, and a $1.00 fine will be added to the account to pay for the postage and handling. Patrons may return the lost items, and only overdue fines will be charged in addition to the postage and handling charge.
If the library is required to pay for an unreturned ILL book by the lending library, the charge will be placed on the patron’s account. That item is then the patron’s property, and the patron will be required to pay for the item before further library use will be permitted.
If materials are damaged or lost due to theft or fire, the replacement costs and overdue fines of these materials may be waived by library administration upon presentation of an official report by the appropriate regulatory body documenting the incident.
Library Administration understands that circumstances may occur that would necessitate varying the application of this policy, and these instances will be handled on a case-by-case basis by the Library Director.
SCPL Adopted 11.2004 / SCPL Amended 6.29.2020